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Order Tallying and Frozen Foods Distributor #1’s presentation:I’ve got the best frozen product! [Product Presentation]. When the sellers turn in their brochures, take those order forms, add up the sales, round to the nearest case and call me with your order. The truck will arrive and you distribute product to the sellers using the order forms they turned in. Oh, you should either make a copy of the order forms or make a manual tally so you’ll have a record of who sold what. Here’s a coin envelope to use to collect your money. Let me know what prizes you need. Distributor #2’s presentationI’ve got the best frozen product! [Product Presentation]. Plus I will tally your orders with my computer. I use a cheap spreadsheet program so I can enter the names and quantities, and then put in the formulas to sort by last name and add the quantities and dollars. What else could you possibly want? Distributor #3’s presentation:I’ve got the best frozen product! [Product Presentation]. If you’ll provide me a roster of your group membership, then when I come to the school on kick-off day I’ll have brochures packaged by class/team and order forms with the sellers’ names pre-printed on them. In addition to being personalized, the order form tells how to make checks, who to turn the form in to, and the date to return. At the end of the order-taking period, simply collect the order forms, tear off the bottom copy for your records and send the top copy to me. I will take those orders and tally them using a specialized order-tally program that has become the standard of the fundraising industry, currently used by hundreds of distributors in over 45 states and Canada. I will return a set of record-keeping Class/Team Reports that will list sellers, alphabetized either overall or by class/team. The report will also show you the Prize Level each seller qualified for and the Prize Selected. The Summary Report lists each Class/Team and gives the overall results, including amount to be collected, sales tax (if any) and your profit. Your frozen cookie dough will be delivered directly to you from the manufacturer by appointment. To assist in product distribution, I will provide you with Personalized Pack Slips, each showing an itemized list of what the seller gets plus four adhesive name labels you can use to affix to the bag or box for that seller. If the sellers are collecting money as they deliver the product to their customers, I’ll provide a Personalized Money Collection Envelope that indicates the amount to return, date to return, checks payable info, and the name of the person to return to. If yours is to be a pre-pay sale (customer pays at the time of order), then my Pre-Pay Report includes the variance between what the customer actually turned in and what they should have paid. When money is collected, seal the envelope and turn it in to the group. Accounting for each seller’s amount is easy as the amount on the money collection envelope matches the record keeping report. To assist with your money collection record-keeping, I’ll provide our exclusive UCollect Software Disk, on which is every seller, their amounts paid and due, including itemized listing of product in their original order. With this disk on your laptop or school computer, you can keep track of multiple payments, account for returned or additional product, and have an always up to date balance. As you near the end of your money collection efforts, press a button to get an instant list of who still owes and how much. I can help with your Top Seller Award Calculations by providing you a Top Seller Report. To ensure no one is left out of the Prize Program, I provide a Prize Problem Report that shows you who qualified for prizes but did not select one – plus the names of any sellers who selected a prize from an invalid category, i.e. they qualified for Level C, but selected from Level D. Part of your Prize Program is to give away the extra tubs of cookie dough; the extras we had to send to round up to the nearest case. We will put the sellers name in the drawing for each 10 tubs of dough sold. To make that easy, I’ll provide you with pre-printed Drawing Tickets, with each seller’s name printed on the correct number of tickets. Everyone who sells $100 will be invited to a Special Party and I’ll provide the Invitation List. Distributor #4I’ve got the best frozen product! [Product presentation]. I use the same software as Distributor #3, but in addition to offering you the best product and the best tally and reporting services, I go one step farther. I know that one of the reasons you’re selling frozen food is that you’re tired of the logistics of dealing with the mega-import shopper brochure. I agree that distributing, replacing and keeping up with all that stuff can be mind boggling. On the other hand, we can’t ignore the fact that the product fundraising business is a multi-billion dollar industry. So, I’ll offer you the Best of Both Worlds. Without having to touch or deal with the product, I can help you expand your sales from your neighborhood to the nation by adding Internet Sales to your fundraiser. In the cover letter I’ll give to each seller will be a paragraph describing our PriorityStore.com program and a link where the seller and/or the parent can go on-line to register. From there, they can enter 20 email address (at a time – no limit) and type a personal message that will be mailed automatically, along with an invitation and instructions for the email recipients. By simply clicking on a link provided in the email, friends and relatives can visit an on-line store that will show at least one shopper brochure with a wide variety of products from which to choose. They pay for their shopper brochure order via credit card, the product is shipped directly to them by the vendor, and you receive a rebate check for the profit. Which Distributor will get the sale?If you’re a frozen foods distributor, let us show you how to tag a shopper program with every sale without any commitment to brochures or up front inventory. Embrace current technology as you expand your sales opportunities from the neighborhood to the nation by allowing friends, relatives and cross-country Grandma to see the same brochures your local group is using. Go to your own web site (if you don’t already have one, we can get you up and running quickly), select from your list of brochures used for this group and assign the group a code. In your parent letter, show the link to the registration page (sample at: www.qdpcorp.com/store/kids . Enter QDP as the group ID). Students and parents go to the registration page where they can type a personal message and indicate up to 20 email addresses (at a time) to which they can send automatic invitations. The recipient receives a personal email from the seller that starts with the custom message and is followed by your instructions and link to the group’s sale page. Clicking on that link takes the customer to a page where they see the exact same brochures being used locally. The buyer/customer selects products, which go into a sales cart. The sale is completed when the customer registers and provides shipping address and credit card information. As soon as the order is completed, both YOU and the customer receive email confirmation. Process the order and ship directly to the customer. At the end of the sale, use WebUltra to download Internet Sales information into your WinUltra Tally reports. Internet Sales are also shown, and the prize level reached will include the Internet sales, whether you’re using units or dollars. See a “Demo”What kids see when they “sign up”:
www.QDPCorp.com/store/kids (Enter QDP for the Group ID). Other uses for your Internet Store
QDP introduced its Order Tally Software program in the mid 1980’s. Our WinUltra program has grown and evolved with the fundraising industry. If you’re in the frozen food business exclusively (or even primarily), then you may not need all that. WinUltra-LITE is WinUltra minus inventory and $1000 less. Call now for your FREE 30-day demo until July 31. We have been tallying orders for over 17 years. As the competitive nature of frozen food increases, a major factor for the groups to consider, in addition to the quality of your product, is your level of service. If you were first on the scene, maybe you were able to sign them up at 35% where THEY tally and order and YOU ship in BULK for THEM to pack at the school. That is probably not enough now. If you need to offer tally service to compete, but are not convinced you want to do it yourself, let us do it for you. Top 5 Reasons to purchase or upgrade to WinUltra 2.0 NOW!
Top 5 Reasons to Upgrade to / Purchase WinScan 2.0 NOW!
Day Cares have enough going on. WHAT IF… you could talk to them about a fundraiser in which they never have to touch the product? How it worksOur special order form allows for seller’s home address plus phone for address clarification, if needed. Use First Class Mail, UPS Ground, and/or Fed-Ex Ground to ship orders to the “seller”. You might find out that you can offer FREE Home Delivery for about what you pay to get the order to them now. Are you still putting all your eggs in the product fundraising business? Are you looking for other ways to market the products you have? Are you looking for other products to market? Are you getting the most out of your web site? This month’s subscription letter includes a discussion on the concept of Affiliate Marketing and suggests potential for generating additional income from your web site, not only by sending people to other web sites, but by selling from your own. If you’re not receiving periodic email notices from us, we don’t have your correct email address. This FREE 2-minute email announcement is sent approximately every two weeks. Sign up at www.qdpcorp.com.
We can also Tally & Pack Americana and Wrap It Up from Scott’s, and United We Stand from Cathedral and Richer Marketing. Let our experience, expertise and ethics, combined with accuracy and great customer service, help you “compete to beat the competition”. Call when you’re ready to scan order forms. And, if you want to ride the fundraising technology wave with Internet Fundraising and on-line stores, especially if you want to tie that to your printouts, we will keep you on the cutting edge. And finally, if you can see the potential of Home Delivery, let us put you on the front side of the wave where it is easier to catch the surf. Visit www.QDPCorp.com/SPDesigns We’ve been visiting and studying a variety of web sites as part of our Internet Sales research. There are some really cool ones out there . . . downright entertaining. But there are some others that really need help. Call Sara before your site gets ignored. Thanks for reading. |
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Check
out Celebrate America brochure at www.QDPCorp.com. We can offer exclusive use,
tally and pack it, and even invoice your groups (if you want). Read on our web
site why we want to change the direction of the mega-shoppers and the industry.